Your everyday activity will include: 
o Manage all kind of administrative activities and tasks related to RA department documents with efficient filing system
o Administration and organization of transport of documents and signatures in/inter departments and campuses
o Coordinate internal/external contracts. Follow all contracts set up by the legal department (validation, signature of all parties concerned and filing)
o Liaising with suppliers, manage purchases from quotation till receiving and approvals
o Agenda and team planning; proper management of complex agenda for the team (date searching, invitations, replies, etc), preparations, sendings, follow ups
o Full organization of events, conferences, department meetings, team building activities, trainings and preparing meetings in/out of campus. Handle management and logistics for seminar, internal and external meetings or conferences in close colloboration with internal teams (Communication & Purchasing) and external sources (providers)
o Take active role during the preparation and the presentation of global events. Maintain an updated contact list for global RA community events organizations and invitations
o Prepare team meetings and other meetings (room set up, equipment)
o RA meeting room maintenance and booking management. Reception of guests
o Department facilities management and organization, including kitchen, restroom supply management, etc.
o Travel Support: Responsible for all travel organization (external and internal events). Assist with routine travel management for the team. Liaising with contracted travel agencies for flights, hotels, and transportation companies (e.g taxi). External visit coordination. Organise travel management for external parties. Manage visa applications for team members
o Prepare communication materials for all seminars, meetings and trainings
o Coordinating the operational tasks of the RA department, e.g. supervising cleaning and maintenance, ordering cleaning services, reporting and following up work orders for facilities maintenance
o Preparation and coordination of receiving newcomer employess of the department. Reporting IT and technical problems
o Support on inventory management of materials and equipment, administrative coordination, and scrapping
o invoice management in line with internal policies Organise regular social activities for the members
o Act as a key user in internal systems on behalf of RA department Give support to Global RA Director, where relevant

Why it is good to be a member of our team? 
 
o We work every day to protect animals 
o A young, happy and cheerful team is waiting for you 
o You can acquire knowledge that is unique in Hungary 
o If you do not have experience, we will train you 
o We provide you with a long-term, stable job in a crisis-resistant industry 
o Lunch time is part of working time 
 
We acknowledge your performance with several benefits in addition to your salary 
 
o Annual bonus based on individual and company’s results and also you can expect an annual salary increase 
o We provide an outstanding, min. gross HUF 900.000 annual budget of cafeteria 
o We provide a shift bonus in addition to the gross basic salary, which ranges between 30-60% 
o We help your family with school starting support 
o We offer development and learning opportunities at a multinational company 
o Breakfast and lunch await you at our local restaurant, at discounted prices, with a large selection 
o We support your health with free sports opportunities 
o If you go to work by car, we provide you with free parking in a guarded area 
o If you are coming from the countryside we will aid your travel 

We are waiting for you too, if you have:
o Education: Higher education Bsc or equivalent
o Advanced level of English and Hungarian. Also written and spoken French language would be an advantage
o Precise, accurate work. Ability to assess a situation and take actions based on evidence
o Keeping deadlines and good prioritization skill
o High level of:
– organizational skills
– communication skills
– facilitation skills
– computer user-level (MS Office)
o Problem solving, proactivity
o Openness to learning new skills and digitalization. The ability to work on a variety of tasks in parallel
o Communicate clear and accurate information verbally and in writing, including ability to understand, apply and explain rules and regulations
o Assertive communication is also needed
o Ability to work as part of the team
o Demonstrable integrity when dealing with sensitive and confidential matters. Fully respect to confidentiality
o At least 1-3 years of experience in assistant or similar role